This information will help you, as a sponsor, prepare your team for the Sponsor Showcase at the upcoming Fall 2017 conference in the D.C. Metro Area (September 27-28, 2017). We will have the Sponsor Orientation Video posted soon! The sponsor logistics information is also listed below. If you have any questions please contact us, contact details are below.
|Rick Baucom – Sponsor Sales & Logistics
|James Stinar – Speaker & Expo Logistics Coordinator
|All conference activities will take place at the Hyatt Regency Dulles, September 25-29, 2017. The Sponsor Showcase and Expo will take place on Thursday, September 28, 2017, from 5:00-7:00pm Local Time.|
|As a STPCon Fall 2017 Sponsor, you will receive a complimentary Main Conference Pass(es) (non-transferable) for STPCon Package B (Thursday, September 28 – Friday, September 29). Each sponsor, depending on level, receives the following number of registrations:
Please provide full contact details of the staff members that will receive these registrations to James Stinar ASAP.
Please note, this registration does not include pre-conference workshops. Your staff member can attend a pre-conference workshop day for a discounted rate of $300/day or $500 for both workshop days. Please email James Stinar if your staff intends to attend the workshops.
|As a STPCon Fall 2017 Sponsor, you will receive 2 complimentary Expo Only Passes for your booth staff. (Thursday, September 28 12:00pm-7pm). Each of your booth representatives will need a conference badge to be allowed into the Sponsor Showcase & Expo area. Please provide full contact details of the staff members that will receive these registrations to James Stinar ASAP.|
|Hyatt Regency Dulles
2300 Dulles Corner Blvd.
Herndon, VA 20171
703.713.1234 (Hotel) If you plan on staying at Renaissance Phoenix Downtown Hotel, make sure to mention that you are staying for STPCon/Software Test Professionals Conference. A special discounted rate of $169 per night has been reserved for conference participants. RESERVE YOUR ROOM ONLINE or call 703.713.1234 and reference the Software Test Professionals rate. Hotel rooms are expected to sell out – please reserve as soon as possible. The conference rate will be available until Tuesday, September 5 OR until rooms sell out. Don’t miss your opportunity to stay at the conference hotel!
|As a sponsor, each vendor will receive a 10’x 8′ booth area. Each booth includes a 6′ draped table and 5 amp power drop.
If you need any extra equipment for your booth, such as TV monitors, speakers, wired internet, etc., you will need to order those items directly from PSAV by filling out the Renaissance STPConS17 Exhibitors Request Form.
Sending booth materials? Make sure to address your booth packages to your representative who will be on site and able to pick them up from shipping & receiving on the day of the Expo (Wednesday, September 27th). Also, be sure to include “STPCon” on the subject line so it will make it easier for the hotel to find all of the booth packages. Make sure your booth packages arrive at the hotel no later than Monday or Tuesday (September 25 or 26). This is to ensure the packages are ready to be picked up from shipping & receiving on Thursday for the Expo.
At the end of the Sponsor Showcase & Expo, please have your staff pack up any booth materials and mark them with the necessary packing slips in order to ship them where they need to go. STP staff will be around to answer questions and to ensure they are marked correctly, but STP is not responsible for your packages and/or booth materials.
SEND BOOTH/MATERIALS TO:
Hyatt Regency Dulles
|Want to give the STPCon attendees something to take home to remember you? STPCon hands out conference bags to each attendee and speaker, which is a great way to make an impression on them. We invite you to promote your company with a flyer that explains your new product or service, or a small goody with your logo on it that the attendees can use every day such as pens, USB sticks, car chargers, etc.
If you plan on participating in the Sponsor Bag Drop, please be sure to notify James Stinar ahead of time that you will be sending something to be included in the conference bag. Make sure to address any packages that contain bag drop materials to “James Stinar, STPCon” The packages need to arrive at the hotel no later than Friday, September 22nd in order for the materials to be included in the conference bags. Please send at least 250 pieces to insure we have enough for all of the bags.
SEND BAG DROP MATERIALS TO:
Hyatt Regency Dulles
|During the Sponsor Showcase & Expo, the attendees will be collecting raffle tickets from each participating sponsor booth to be included in the drawing for that booth’s prize giveaway. Prizes often include Bluetooth speakers, Kindles, iPads, drones, Amazon gift cards, and more. Please let James Stinar know if you plan on participating in the Sponsor Prize Giveaway and we can help promote your sponsor booth and prize. The raffle for the prizes will take place at the end of the Sponsor Showcase & Expo and the winner must be present to win!|
|All conference badges will be equipped with QR Codes that will contain attendee contact information so you can capture any leads that stop by your booth. You can use any QR/Bar code scanner or smartphone to scan the QR Codes and store the information. Note: The conference list will NOT be given out at the end of the conference.|
|Have a client, colleague, customer, or friend interested in attending STPCon? Contact email@example.com for a special discount code for them to use when registering for the conference!|